In today’s competitive talent market, it is imperative for organizations to invest in employee training and development in order to remain ahead. Organizations with comprehensive training programmes are likely to experience higher engagement levels, with 92% of employees indicating that training programs have a positive effect on their engagement when well-planned.
To optimize the effectiveness of training initiatives while ensuring administrative efficiencies, organizations can consider leveraging on training tracking systems. These systems offer a centralized platform for tracking and managing employees’ learning activities This enables HR, line managers and even employees themselves to track their subordinates’ or personal learning progress and journey. At the same time, it allows the organization to collect useful training data, which can be used to facilitate data-driven decision-making.
Benefits of leveraging training tracking systems
Streamlines training administration
Training tracking systems can help to reduce the administrative tasks associated with tracking employees’ training progress. Such systems come with tools that automate training registration and enrollment, and invoicing in some cases. Most training tracking systems can also be synced with the organization’s existing HR system, eliminating double data entry and enabling seamless integration of employee data with training records.
Ensures compliance to industry training regulations
Aside from personal learning development and skills development, continuous skill upgrading and recertification is also necessary for key or critical roles in certain industries. For example, certifications such as the Certified Financial Accountant (CFA) and or safety-related courses such as the CSOC Construction Safety Orientation Course for workers working in the Construction sector in Singapore mandates employees to retake these training courses after a certain period of years. This ensures that employees remain abreast of the latest industry regulations in order to effectively execute their work tasks.
Most training tracking systems today track employees’ recertification process and often have notifications or system triggers to remind employees that they are due to be recertified. This ensures that employees are always kept up to date with their recertification process without HR or employees themselves having to manually track when they are due to recertify.
Tracks and monitors employees’ training progress easily
A huge plus to leveraging training tracking systems is the convenience of tracking and monitoring employees’ training progress easily. These systems provide comprehensive data visualization dashboards that allow employees, line managers and HR to view individual and teams’ progress, completion rates and performance metrics. The data collected from the training tracking system can also be used by HR to measure training effectiveness, return on investments and potential skill gaps. Such real-time data tracking then enables HR and business leaders to make data-driven decisions promptly.
Allows personalization of learning pathways and skills development
On top of managing the manual paperwork of training administration, training tracking systems also enable organizations to create personalized learning pathways for employees based on their respective roles, skill sets and career aspirations. With the training data collected through the organization’s training tracking systems, HR can leverage it to uncover learning aspirations and skill gaps within employees and create individualized training pathways. Most training tracking systems allow HR and employees to design their own career pathways, select courses that they are interested in, as well as formulate learning milestones to ensure that employees are on track to achieving their learning objectives. Allowing employees to take ownership of their own learning journey helps to foster a culture of high engagement and motivation levels as well as knowledge retention and continuous development within the organization.
Training tracking systems play a vital role in enhancing employees’ learning development. By streamlining and automating manual training administration, HR can channel their time and resources to focus on strategic learning initiatives that enhance employees’ learning pathways. Training tracking systems also provide valuable data insights to enable HR and business leaders in identifying skills gaps and take proactive steps to plug these gaps promptly. Most training tracking systems also offer self-service tools, enabling employees to take ownership of their own learning development and personalize their learning pathways to align with individual employees’ needs and aspirations. By capitalizing on training tracking systems, organizations can reduce expenses, retain more employees, ensure legal compliance and empower employees to upskill and cross-skill.