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How Cloud-based Systems Can Reduce Your HR Burden

Cloud technology is now at the forefront of any discussion involving HR and software. Businesses are either considering the possible benefits of a cloud-based HR management system, or have already made the transition. There are many advantages to the cloud, and while the changeover could take up to a couple of days, cloud-based HR management will put your business at the forefront of technological advancement and innovation.

You’re already on ‘the cloud’

It’s amazing how many people are aware of ‘The Cloud’ but don’t know they’re actually using it. A lot of businesses are already in, or are looking to move to the cloud for a variety of reasons.

If you’re on Facebook, Instagram, shop online or bank online you are actually more familiar to the cloud then you already know. They all use the cloud because it’s simple, it’s mobile and pretty much anyone can use it, working in real time makes your life easier. This is why HR is moving to the cloud, for the same reasons you use the above; Instant access, easy to use.

Benefits of the cloud

The key benefits of using a cloud HR solution for business is that there is no need for costly financial instalments. With monthly subscriptions, it’s making payments a more affordable option for SMEs to MNCs. With cloud’s mobile access and visibility making complicated processes simple.

Moving your HR processes to the cloud gives your organisation greater agility, utilising the latest technology without major changes to your infrastructure and the costs that go with it. Using SaaS (Software as a service) reduces costs and enables you to simply pay for what you need and can be up and running quickly

Adopting cloud-based HR solutions, staff have instant access to the applications and resources through their laptops or mobile devices. These self-service aspects mean employees can view and amend their personal details, reducing the time spent keeping data up-to-date.

Using cloud HR can simplify workflows, reduce absence costs and improve the way information is reported, enabling HR staff to delegate their time much more proactively on supporting the development and growth of the company.

What exactly can you do with the cloud?

A cloud-based HR system allows you do exactly what you need to do on a day-to-day basis, but far more efficiently, collaboratively and in real-time.

  1. • Say goodbye to leave forms and complicated Excel spreadsheets – Seamless electronic data capture eliminates paperwork involved with basic HR processes, allowing employees to request absence, update key personal information, request training and more!

  2. Full view of HR data – From salary and pension schemes to accident, injury and right to work, all records held electronically in the cloud can be accessed easily and searched in seconds, while still maintaining compliance with data protection law.

What to look out for the right cloud HR software?

It’s important to do your research and make sure you understand how the cloud system works and understand the potential users company-wide. Don’t just look for the cheapest options, look for those who are happy to provide a demo and have plenty of information to back up their lucrative claims.

HR systems hold a lot of important data and are relied upon to keep things moving within an organisation, so you need to be able to trust your workflow isn’t going to be compromised. So once you’ve considered the above, take a closer look at their credentials, ensure they have back up services, security and support systems to make sure your information is well protected.


Using cloud HR software can take away the headache and restrictions from conventional methods. Letting you, the business and your staff grow and develop in an uncaged environment, from the office, home or on the go, it is ideal with more and more flexible work hours and remote staff.

Once you’ve got an idea of what to look for, link up with the vendors to request for test demos, ask questions about potential benefits for your company, check any security issues you may have and ensure they have a strong customer support. Ultimately, make sure you find a company you can trust and develop your business with into the future.


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